Within these Terms and Conditions the Ironmongers' Company (as owners of Ironmongers' Hall) will be referred to as "The Company" and the Hall hirer as "The Client"

Hall Reservations
All applications to be made to the Hall Manager via Tel No. 020 7776 2300, Fax No 020 7600 3519, or alternatively via email at hallmanager@ironhall.co.uk or events@ironhall.co.uk

Provisional reservations will be held for a maximum of four weeks from the initial enquiry and will be automatically cancelled if not confirmed within this period. The procedure described in the next paragraph must be used.

Confirmed Reservations
The Client will confirm any reservations on the Company's form entitled "Application for Hire of Rooms at Ironmongers' Hall". The "Application for Hire of Rooms at Ironmongers' Hall" form will also confirm the Client's acceptance of (these) the Company's Terms and Conditions of Use of the Ironmongers' Hall. On receipt of written confirmation from the Client, the Company will provide the Client with a written acknowledgement of the reservation made.

Hall Hire Charges
Hall hire charges are reviewed periodically. Details of current rates are available at www.ironhall.co.uk or direct from the Hall Manager. The Company's staff will be present at the Hall as employees of the Company only. They are not permitted to undertake services for or on behalf of the Client. If they do so, however, this is at the Client's own risk and the Client takes full responsibility. A cloakroom attendant is provided within the cost of hire (see Insurance).

Deposits
A non refundable deposit of 25% is required for all bookings. This sum is payable prior to confirmation of any reservation.

Cancellations
If a confirmed booking is cancelled by the Client the 25% deposit will be forfeit. Should the client cancel between seven and twenty-eight days before the date of the event, 50% of the hire charge (including the non refundable deposit) will be payable. If the client cancels the event up to seven days before the date of the event, 100% of the Hall hire charge is payable (including the non refundable deposit).

Invoicing
Following receipt from the client of the form "Application for Hire of Rooms at Ironmongers' Hall" together with any deposit due, the Company will send an invoice showing the balance of account and confirming the booking to the client. The balance must be paid prior to the date of the event. There is no VAT. It should be noted that failure to pay all outstanding monies due by the day prior to the event will result in the cancellation of the event. Additional unforeseen charges for items of equipment, repairs, damage or for unforeseen heavy duty cleaning tasks will be invoiced immediately on completion of the function and payment is required within 30 days. It should be noted that that the Hall has a "no confetti" policy. In the event that confetti is thrown within the confines of the Hall a cleaning charge of £75 will be made in addition to any other charges.

Food and Wine
There is a list of caterers authorised to use the Hall's facilities available either direct from the Hall Manager or via this web site by clicking 'Selected Suppliers'. The fact that a caterer is 'selected' does not amount to a recommendation by the Company which accepts no liability for any default on the part of the caterer selected. No other caterer may be used by a Client except with the prior approval of the Hall Manager. Additional Terms and Conditions apply to those caterers approved to use the hall who are not on the Hall's 'selected suppliers' list.

With regard to wines, the Hall provides its own wines for use by our clients. Again, details of the Hall's wines are available either from the Hall Manager or via the web site by clicking on 'Wine Sales List'. For those clients who wish to provide their own wines, there will be a £10 per bottle corkage charge which will be invoiced immediately on completion of your event and payment is required within 30 days. Please note neither the Company nor its staff will be responsible for receiving and storing own supplied wines; this should be arranged through your chosen caterer.

Three members of the Company's staff on duty are to be provided with a meal (neither sandwiches nor canapés). The cost will be paid by the Client to the caterer and is not included in the Hall charges.

Hall Hire Timings
The Client will vacate the Hall by 4 p.m. after a lunchtime function, by 9 p.m. after an evening reception and by 11.45 p.m. (11.15pm Sunday and Bank Holidays) after a dinner. After these times a surcharge becomes payable. Certain areas within the Hall are private and there is no admission to them. Their location will be evident. Access to function rooms which have not been booked by the Client is not permitted.

Principal Contact
The Client is to provide the name of one individual with overall responsibility for liaison with the Company. Applications and reservations are to be made through the Hall Manager.

Numbers Attending Function
The client is not to exceed the maximum number of a persons which each room may take and which is stipulated by the company. Please note there is a Fire Safety limit of 250 persons standing and 150 seated. Other restrictions may apply; details of these are available from the Hall Manager.

Entertainment
The company is not licensed as a theatre and no performance requiring such licenses may take place therein without the approval of the local authorities. The company is licensed for music and dancing up to 11pm (10.30pm Sunday and Bank Holidays) but certain conditions attach; details of which can be obtained from the Hall Manager.

The Banqueting Hall is fitted with a noise inhibitor. It is a mandatory requirement of our licence for bands and/or DJs to link their equipment to the Hall's noise inhibitor.

It is regretted that live bands must be limited to a maximum of 4 persons.

Equipment
The Company is able to meet all audio-visual support requirements at additional cost. If additional equipment is required, the Hall Manager has the telephone numbers of several audio visual companies who work at the Hall. The Client must obtain the Hall Manager's prior written consent before any equipment may be brought into the Hall and to do so shall provide such information as he shall require including (but not limited to) power requirements and weight distribution. The Company reserves the right to refuse the use of equipment if it is considered dangerous or harmful to the building or its contents.

Telephones
There are no public telephones available. The Company has, at an additional cost, both a dedicated telephone line (020 7776 2318) and Wireless connection if required.

Insurance
An undertaking must be given by the Client that any damage, however caused, will be made good. The Company's insurance covers most forms of damage, but its insurers may be able to claim from the Client in certain circumstances. The Company has no cloakroom insurance. If required this must be arranged separately by the Client.